Grids
To edit the data in a data grid choose the Grid mode
for the specimen
, the organisms
, the parts
, the images
the collection events
or the collection event series
from the menu. A window will open where
every data set from the query result list is restricted to one line for
a specimen, an organism, a CollectionEvent or a CollectionEventSeries
respectively. Please keep in mind you can only see a limited part of the
data while in this view. For example only the last identification of an
organism will be displayed. This is demonstrated in the image below
where two organisms, indicated with the red arrows, will not appear in
the grid. If you use the grid mode for the organisms, all organisms will
appear with their last identification.
Customize column headers
The names of the columns may be changed using the
description of the database.
Customize visibility of fields
The selection of the visible fields can be adapted in the tree above the
list. Change the selection of the columns and click on the Set columns button.
Customize column width and sequence
To adapt the width of the columns or the height of the rows either drag
the border with the mouse or double click the border to get the optimal
size for one column. You may also click on the 
button for an optimal height of the rows or the
button for an optimal width of the columns. To change the
width and sequence of the columns simply use your mouse to drag the
columns to the position of your choice or adapt the width to your
preference. These changes will be saved for this session as well as for
the next time you use the grid mode. To return to the original sequence
of the columns click on the Reset sequence button.
Sorting of the data
To sort the data in the grid simply click in the header of the column
which you want to use as sorting column. The sorting sequence will be
kept even if you change values in this column. This means if you change
a value in the sorting column, the changed data set will be placed at
the new position according to its new value. The sorting of a column
will be indicated by an arrow for the direction of the sorting (up or
down) and by a thicker right border of this column (see image below).
Find and replace
To use the find and replace functions you must either select a part of
the field in this column or click on the 
button to select the entire column. You may then choose the function you
wish to apply (remove, insert, append or replace). To replace a part of
a text in the selected fields enter the text which should be replaced
and enter the replacement in the corresponding fields. To start the
replacement click the 
button. To insert a
string to the beginning of all entries in the selected fields click
the 
button. To append a string to all entries
in the selected fields click the 
button. To
remove all entries from the selected fields click the
button.
Transfer from spreadsheet
You can transfer data from a spreadsheet e.g. Excel or Calc. Copy the
columns of this data from the spreadsheet and then insert it in
DiversityCollection. Click in the upmost left cell where this data
should be transferred to and use the context menu (click the right mouse
button) to insert the data.
Editing
Some columns can not be edited directly but are linked to external
modules or services. These columns appear as buttons. Simply click on
the button to call the service. If a value is linked to an entry in an
external module, the background will change to
[yellow] and you will not be able to
change the text.
Together with the links (in the example above [Link to
DiversityAgents]) you can select columns that
provide the possibility to release the links to the modules (e.g.
[Remove link for collector] in image above). These
columns will appear as buttons 
. Simply
click on the button related to a link to release the link to the
corresponding module. After that you can edit the text field containing
the linked value.
Some values are linked to a list of values. Use the drop-down list to
change the value in one of these columns.
New dataset
If you click in the empty line at the base of the data grid, you will be
asked if you wish to create a new data set. The program will ask you for
a new accession number and the project of the new data set. Another way
to create a new data set is the copy button 
. Simply
click in the line you wish to create a copy of and then click on the
copy button . For details see the Data
section. A copy of the data set will be inserted at the base of the data
grid.
Saving the data
To save all changes click on the 
button. To undo
all changes since the last time the data sets were saved click on the
button. To save the changes in the current data
set use the 
button. To undo the changes in the
current data set click the 
button. If you click
the OK button, you will be asked whether you would like to save
the changes before the window will be closed. If you click the
Cancel button or close the window your changes will not be
saved. To export the data shown in the grid as a text file with tabs as
column separators click on the 
button.
Subsections of Grids
Series Grid
Grid mode for the CollectionEventSeries
To edit the data in a data grid choose the Grid mode
for the CollectionEventSeries
from the menu. A window will open where
every data set for a CollectionEventSeries from the query result list is
restricted to one line (see below).
Customize the window
To change the width of a column simply use your mouse to adapt the width
to your preference. To hide or show parts of the window use the
button for the hierarchy tree and
the 
button for the images in the upper right corner
of the window. If the parts are shown, the icon will have red background
e.g. 
.
History and feedback
To inspect the history of a data set click on the
button. A window will open as described in the
History chapter. To send a feedback use
the 
button. Details are described in the
Feedback chapter.
Sorting of the data
To sort the data in the grid simply click in the header of the column
which you want to use as sorting column. The sorting sequence will be
kept even if you change values in this column. This means if you change
a value in the sorting column, the changed data set will be placed at
the new position according to its new value. The sorting of a column
will be indicated by an arrow for the direction of the sorting (up or
down) and by a thicker right border of this column (see image below).
Handling the data
To save the changes click on the button. To insert
new data sets use the button for a
CollectionEventSeries and the button for a
CollectionEvent.
Event Grid
Grid mode for the CollectionEvents
To edit the data of the CollectionEvents in a data grid choose the
Grid mode for the event
from the menu. A window will open where every data
set for a CollectionEvent from the query result list is restricted to
one line. Please keep in mind you can only see a limited part of the
data while in this view. For example only a part of the localisation
will be displayed (see below).
Customize the window
To change the width of a column simply use your mouse to adapt the width
to your preference. To hide or show parts of the window use the
button for the setting of the visible columns,
the button for the hierarchy tree
and the button for the images in the upper right
corner of the window. If the hierarchy tree is visible
(, see below), you have access to
the CollectionEventSeries which are linked to the CollectionEvents. Here
you can edit the hierarchy via drag & drop. Please keep in mind that
ramifications within the hierarchy can only be realized using
EventSeries with CollectionEvents
placed within and specimen
placed within the CollectionEvents. To insert a
new EventSeries use the button below the
tree.
To change the width and sequence of the columns simply use your mouse to
drag the columns to the position of your choice or adapt the width to
your preference. These changes will be saved for this session as well as
for the next time you use the grid mode. To return to the original
sequence of the columns click on the Reset sequence button.
Customize visibility of fields
The selection of the visible fields can be adapted in the tree above the
list. Change the selection of the columns and click on the Set columns button.
Sorting of the data
To sort the data in the grid simply click in the header of the column
which you want to use as sorting column. The sorting sequence will be
kept even if you change values in this column. This means if you change
a value in the sorting column, the changed data set will be placed at
the new position according to its new value. The sorting of a column
will be indicated by an arrow for the direction of the sorting (up or
down) and by a thicker right border of this column (see image below).
To adapt the width of the columns or the height of the rows either drag
the border with the mouse or double click the border to get the optimal
size for one column. You may also click on the
button for an optimal height of the rows or the
button for an optimal width of the columns.
Handling the data
Find and replace
To use the find and replace functions you must either select a part of
the field in this column or click on the
button to select the entire column. You may then choose the function you
wish to apply (remove, insert, append or replace). To replace a part of
a text in the selected fields enter the text which should be replaced
and enter the replacement in the corresponding fields. To start the
replacement click the button. To insert a
string to the beginning of all entries in the selected fields click
the button. To append a string to all entries
in the selected fields click the button. To
remove all entries from the selected fields click the
button.
Editing
Some columns can not be edited directly but are linked to external
modules or services. These columns appear as buttons. Simply click on
the button to call the service. If a value is linked to an entry in an
external module, the background will change to
[yellow] and you will not be able to
change the text.
Together with the links (in the example above [Link to
DiversityAgents]) you can select columns that
provide the possibility to release the links to the modules (e.g.
[Remove link for collector] in image above). These
columns will appear as buttons . Simply
click on the button related to a link to release the link to the
corresponding module. After that you can edit the text field containing
the linked value.
Some values are linked to a list of values. Use the drop-down list to
change the value in one of these columns.
Saving the data
To save all changes click on the button. To undo
the all changes since the last time the data sets were saved click on
the button. To save the changes in the current
data set use the button. To undo the changes in the
current data set click the button. If you click
the OK button, you will be asked whether you would like to save
the changes before the window will be closed. If you click the
Cancel button or close the window your changes will not be
saved. To export the data shown in the grid as a text file with tabs as
column separators click on the button.
Specimen Grid
Grid mode for CollectionSpecimen
To edit the data of the specimens in a data grid choose the Grid
mode for the specimen
from the menu. A window will open where every
data set for a specimen from the query result list is restricted to one
line. Please keep in mind you can only see a limited part of the data
while in this view. For example only the last identification of an
organism will be displayed. This is demonstrated in the image below
where two organisms, indicated with the red arrows, will not appear in
the grid. If you use the grid mode for the organisms, all organisms will
appear with their last identification.
Customize visibility of fields
The selection of the visible fields can be adapted in the tree above the
list. If this part is hidden click on the
button to make it accessible. Change the selection of the columns and
click on the [Set columns] button.
Customize column width and sequence
To adapt the width of the columns or the height of the rows either drag
the border with the mouse or double click the border to get the optimal
size for one column. You may also click on the
button for an optimal height of the rows or the
button for an optimal width of the columns. To change the
width and sequence of the columns simply use your mouse to drag the
columns to the position of your choice or adapt the width to your
preference. These changes will be saved for this session as well as for
the next time you use the grid mode. To return to the original sequence
of the columns click on the Reset sequence button.
Sorting of the data
To sort the data in the grid simply click in the header of the column
which you want to use as sorting column. The sorting sequence will be
kept even if you change values in this column. This means if you change
a value in the sorting column, the changed data set will be placed at
the new position according to its new value. The sorting of a column
will be indicated by an arrow for the direction of the sorting (up or
down) and by a thicker right border of this column (see image below).
Find and replace
To use the find and replace functions you must either select a part of
the field in this column or click on the
button to select the entire column. You may then choose the function you
wish to apply (remove, insert, append or replace). To replace a part of
a text in the selected fields enter the text that should be replaced and
enter the replacement in the corresponding fields. To start the
replacement click the button. To insert a
string to the beginning of all entries in the selected fields click
the button. If the selected column is a link to a
module or webservice, a 
button will
appear where you can search for a linked data set. The insert will set
the selected column and related columns according to the linked data
set. Thus, if you choose e.g. a value from the DiversityGazetteer, the
coordinates and the country will be changed as well. Click on the link
to see all related information. To reset the link use the
button. To append a string to all entries in
the selected fields click the button. To
remove all entries from the selected fields click the
button.
Transfer from spreadsheet
You can transfer data from a spreadsheet e.g. Excel or Calc. Copy the
columns of this data from the spreadsheet and then insert it in
DiversityCollection. Click in the upmost left cell where this data
should be transferred to and use the context menu (click the right mouse
button) to insert the data.
Editing
Some columns can not be edited directly but are linked to external
modules or services. These columns appear as buttons. Simply click on
the button to call the service. If a value is linked to an entry in an
external module, the background will change to
yellow and you will not be able to
change the text.
Together with the links (in the example above [Link to
DiversityAgents]) you can select columns that
provide the possibility to release the links to the modules (e.g.
[Remove link for collector] in image above). These
columns will appear as buttons . Simply
click on the button related to a link to release the link to the
corresponding module. After that you can edit the text field containing
the linked value.
Some values are linked to a list of values. Use the drop-down list to
change the value in one of these columns.
If you click in the empty line at the base of the data grid, you will be
asked if you wish to create a new data set. The program will ask you for
a new accession number and the project of the new data set. Another way
to create a new data set is the copy button . Simply
click in the line you wish to create a copy of and then click on the
copy button . For details see the Data
section. A copy of the data set will be inserted at the base of the data
grid.
In the grid view for the organisms a part of the columns can not be
edited. These columns contain data which can be related to several
organisms. This is indicated by a gray background.
The Relation has two states:
either external 
(the column
[Related specimen URL] will be shown in the interface)
or internal. 
(the column
[Related specimen display text] will be shown in the interface)
Use the [Relation is internal] column to change the state and
the [Link to DiversityCollection for relation] column to set an
internal relation.
Saving the data
To save all changes click on the button. To undo
all changes since the last time the data sets were saved click on the
button. To save the changes in the current data
set use the button. To undo the changes in the
current data set click the button. If you click
the OK button, you will be asked whether you would like to save
the changes before the window will be closed. If you click the
Cancel button or close the window your changes will not be
saved. To export the data shown in the grid as a text file with tabs as
column separators click on the button.
Inserting new data
To insert a new data set simply click in the last empty line of the data
grid. The program may ask you to specify a project in which the new data
should be placed. In the grid for the organisms a window will open as
shown below.
Here you have the option to insert the new data set of the organism in
the last specimen in the grid or to create a new specimen for the
organism. In the second case you can specify the accession number of the
new specimen. Use the Find Acc. Nr. button to search for the
next free accession number in the database which matches your entry in
the Accession number field.
For new data sets you can specify certain project settings e.g. the
material category of a part of the specimen. The taxonomic group of a
new organism will correspond to the first organism in your last specimen
unless you specify a certain taxonomic group in the project settings for
the project you are working in. To enter or change a setting you need
the module DiversityProjects. For further information please turn to
the documentation provided with this module.
Copy data
To copy a data set select the line of the data grid you wish to create a
copy of and click on the button. For further
details, see the chapter Copy specimen.
Grid mode for the organisms
To edit the data of the organisms in a data grid choose the Grid
mode for the organisms 
from the menu. A window will open where every data set for an organism
from the query result list is restricted to one line. Please keep in
mind that you can only see a limited part of the data in this view. For
example only the last identification of an organism will be displayed.
In the grid view for the organisms a part of the columns can not be
edited. These columns contain data which can be related to several
organisms. This is indicated by a gray background.
Customize the window
To change the width and sequence of the columns simply use your mouse to
drag the columns to the position of your choice or adapt the width to
your preference. These changes will be saved for this session as well as
for the next time you use the grid mode. To return to the original
sequence of the columns click on the [Reset sequence] button.
To adapt the width of the columns or the height of the rows either drag
the border with the mouse or double click the border to get the optimal
size for one column. You may also click on the 
button for an optimal height of the rows or the
{style=“font-family:
Verdana”} button for an optimal width of the columns.
The selection of the visible fields can be adapted in the tree above the
list. Change the selection of the columns and click on the [Set
columns] button.
Analysis
In this grid you can edit up to 10 different types of analysis, however,
only the last analysis will be shown for each type. By default the
available analysis types will be generated dynamically depending on the
data. If you need an additional type in the grid, simply return to the
main form and enter the required type in one of the data sets. If you
wish to specify which analysis you want to see in the grid, you can set
the list in the options. Click on the
button to open a
window as shown below.
Here you can restrict the range of the dates of the analysis and the
types of the analysis which should be displayed. To change the entries
in the list use the 
and buttons to add
or delete entries.
Sorting of the data
To sort the data in the grid simply click in the header of the column
which you want to use as sorting column. The sorting sequence will be
kept even if you change values in this column. This means if you change
a value in the sorting column, the changed data set will be placed at
the new position according to its new value. The sorting of a column
will be indicated by an arrow for the direction of the sorting (up or
down) and by a thicker right border of this column (see image below).
Handling the data
Some columns can not be edited directly but are linked to external
modules or services. These columns appear as buttons. Simply click on
the button to call the service. If a value is linked to an entry in an
external module, the background will change to
[yellow] and you will not be able to
change the text.
Together with the links (in the example above [Link to
DiversityAgents]) you can select columns that
provide the possibility to release the links to the modules (e.g.
[Remove link for collector] in image above). These
columns will appear as buttons 
. Simply
click on the button related to a link to release the link to the
corresponding module. After that you can edit the text field containing
the linked value.
Some values are linked to a list of values. Use the drop-down list to
change the value in one of these columns.
If you click in the empty line at the base of the data grid, you will be
asked if you wish to create a new data set. The program will ask you for
a new accession number and the project of the new data set. Another way
to create a new data set is the copy button 
. Simply
click in the line you wish to create a copy of and then click on the
copy button
. For details see the Data
section. A copy of the data set will be inserted at the base of the data
grid.
In the grid view for the organisms a part of the columns can not be
edited. These columns contain data which can be related to several
organisms. This is indicated by a gray background.
Find and replace
To use the find and replace functions you must either select a part of
the field in this column or click on the 
button to select the entire column. You may then choose the function you
wish to apply (remove, insert, append or replace). To replace a part of
a text in the selected fields enter the text which should be replaced
and enter the replacement in the corresponding fields. To start the
replacement click the button. To insert a
string to the beginning of all entries in the selected fields click
the button. To append a string to all entries
in the selected fields click the button. To
remove all entries from the selected fields click the
button.
To save all changes click on the button. To
undo all changes since the last time the data sets were saved click on
the button. To save the changes in the current
data set use the button. To undo the changes in the
current data set click the button. If you click
the [OK] button, you will be asked whether you would like to save
the changes before the window will be closed. If you click the
[Cancel] button or close the window your changes will not be
saved. To export the data shown in the grid as a text file with tabs as
column separators click on the button.
To copy a dataset select the line of the data grid which you wish to
create a copy of and click on the button. A copy of
the selected data set will be added at the base of the spreadsheet.
Grid mode for the organisms of a specimen
To edit the data of the organisms of a specimen select the specimen
entry in the tree and click on the 
button in the panel on the right. A window as shown below will open with
the functionality of the grid for the organisms but
restricted to the organisms of the current specimen.
Part Grid
Grid mode for the parts of the specimen
To edit the data of the parts in a data grid choose the
Grid mode for the
Parts... from the menu. A window will open where every data set
for a part from the query result list is restricted to one line. Please
keep in mind you can only see a limited part of the data while in this
view. For example only the last processing or analysis of a certain type
of a part will be displayed.
Customize the window
To change the width and sequence of the columns simply use your mouse to
drag the columns to the position of your choice or adapt the width to
your preference. These changes will be saved for this session as well as
for the next time you use the grid mode. To return to the original
sequence of the columns click on the Reset sequence button.
To adapt the width of the columns or the height of the rows either drag
the border with the mouse or double click the border to get the optimal
size for one column. You may also click on the
button for an optimal height of the rows or the
button for an optimal width of the columns.
The selection of the visible fields can be adapted in the tree above the
list. Change the selection of the columns and click on the Set columns button.
Analysis
In this grid you can edit up to 10 different types of processing,
however, only the last analysis will be shown for each type. To specify
which analysis you wish to see in the grid click on the
button to open a
window as shown below.
Here you can restrict the range of the dates of the analysis and the
types of the analysis which should be displayed. To change the entries
in the list use the 
and buttons to add
or delete entries. For taxonomic groups which miss certain types of
analysis the columns will be blocked.
Processing
In this grid you can display up to 5 different processings, however,
only the last processing will be shown. You can define a time range for
the processing that should be displayed and / or restrict the processing
to a certain type (see image below). For material categories which miss
certain types of processing the columns will be
blocked.
Sorting of the data
To sort the data in the grid simply click in the header of the column
which you want to use as sorting column. The sorting sequence will be
kept even if you change values in this column. This means if you change
a value in the sorting column, the changed data set will be placed at
the new position according to its new value. The sorting of a column
will be indicated by an arrow for the direction of the sorting (up or
down) and by a thicker right border of this column (see image below).
Selecting of the data
To restrict the data in the grid you can filter an entry. Select the
entry for which you want to filter and click on the
button. To remove data from the grid select the
rows which should be removed and click on the 
button.
Handling the data
Some columns can not be edited directly but are linked to external
modules or services. These columns appear as buttons. Simply click on
the button to call the service. If a value is linked to an entry in an
external module, the background will change to
[yellow] and you will not be able to
change the text.
Together with the links (in the example above [Link to
DiversityAgents]) you can select columns that
provide the possibility to release the links to the modules (e.g.
[Remove link for collector] in image above). These
columns will appear as buttons . Simply
click on the button related to a link to release the link to the
corresponding module. After that you can edit the text field containing
the linked value.
Some values are linked to a list of values. Use the drop-down list to
change the value in one of these columns.
If you click in the empty line at the base of the data grid, you will be
asked if you wish to create a new data set. The program will ask you for
a new accession number and the project of the new data set. Another way
to create a new data set is the copy button . Simply
click in the line you wish to create a copy of and then click on the
copy button . For details see the Data
section. A copy of the data set will be inserted at the base of the data
grid.
In the grid view for the parts a part of the columns can not be edited.
These columns contain data which can be related to several parts. This
is indicated by a gray background.
Find and replace
To use the find and replace functions you must either select a part of
the field in this column or click on the
button to select the entire column. You may then choose the function you
wish to apply (remove, insert, append or replace). To replace a part of
a text in the selected fields enter the text which should be replaced
and enter the replacement in the corresponding fields. To start the
replacement click the button. To insert a
string to the beginning of all entries in the selected fields click
the button. To append a string to all entries
in the selected fields click the button. To
remove all entries from the selected fields click the
button.
To save all changes click on the button. To undo
all changes since the last time the data sets were saved click on the
button. To save the changes in the current data
set use the button. To undo the changes in the
current data set click the button. If you click
the OK button, you will be asked whether you would like to save
the changes before the window will be closed. If you click the
Cancel button or close the window your changes will not be
saved. To export the data shown in the grid as a text file with tabs as
column separators click on the button.
To copy a dataset select the line of the data grid which you wish to
create a copy of and click on the button. A copy of
the selected data set will be added at the base of the spreadsheet.
Image Grid
Grid mode for the images of the specimen
To edit the data of the images in a data grid choose the
Grid mode for the
Images... from the menu. A window
will open where every data set for an image from the query result list
is restricted to one line (see below).
Sorting of the data
To sort the data in the grid simply click in the header of the column
which you want to use as sorting column. The sorting sequence will be
kept even if you change values in this column. This means if you change
a value in the sorting column, the changed data set will be placed at
the new position according to its new value. The sorting of a column
will be indicated by an arrow for the direction of the sorting (up or
down).
Selecting the data
To restrict the data in the grid you can filter an entry. Select the
entry for which you want to filter and click on the
button. To remove data from the grid select the
rows which should be removed and click on the
button.
Handling the data
Some columns can not be edited directly because they are linked to
external modules or services. These columns appear as buttons. Simply
click on the button to call the service. If a value is linked to an
entry in an external module, the background will change to
[yellow] and you will not be able to
change the text.
Next to the links there are columns which allow you to remove a link to
the corresponding module . Simply click
on the button to remove the link. After that you can edit the text field
containing the linked value.
Some values are linked to a list of values (e.g. Image type). Use the
drop-down list to change the value in one of these columns.
Find and replace
To use the find and replace functions you must either select a part of
the field in this column or click on the
button to select the entire column. You may then choose the function you
wish to apply (remove, insert, append or replace). To replace a part of
a text in the selected fields enter the text which should be replaced
and enter the replacement in the corresponding fields. To start the
replacement click the button. To insert a
string to the beginning of all entries in the selected fields click
the button. To append a string to all entries
in the selected fields click the button. To
remove all entries from the selected fields click the
button.
To data are automatically saved when you close the window. To undo all
changes click on the button.
Subsections of Spreadsheets
Spreadsheet - Maps
Introduction: 
For certain spreadsheets you can display the content in a map. The
content will be displayed with the GIS-Editor like in the example below.
To set the symbols etc. representing the values, click on the
button. A window as shown below will open, where
you can set the parameters for the map.
Transparency
For the creation of heat maps, the transparency of the symbols displayed
in the map can be set to a value below 255 (= no transparency).
Symbols
Introdocution to 
Symbols:
The symbols can be linked to the value within the database. A typical
example would be the status of a plant, e.g. endagered, rare etc. stored
as an analysis. Choose the Table where the values should
be taken from. Now you can choose the column within the table. The
different values will be listed and you can attribute a symbol together
with the size to every listed value. In the image below, the symbols are
linked to the values of a column named Last Nr for a certain analysis.
The tables in the drop down list (see above) correspond to the content
and definitions in the spreadsheets. Accordingly the values the symbols
are linked to are restricted to the current content of the spreadsheet.
As an alternative and in preparation for data containing other values to
get the whole range of possible values you can select the source for the
values from the whole database. Click on the 
button
to select the source table. The programm will try to find the relevant
data an make a proposal as shown in the image below.
If the proposal does not fit, set the source manually: In the window
that will open as shown below, choose the source table for the values
and click OK. (The table names in this list correspond to those in the
database)
This will open the source table as shown below. Here choose the column
for a filter, e.g. AnalysisID, select the type of comparision and enter
the restriction value. Now you can click on the
button to restrict the values. In the example below the values were
restricted to the analysis with the ID = 2. Finally select the column
containing the values you need (AnalysisResult in the example below) and
click OK (see below).
Now all values from the source are listed, not only those contained in
the data form the spreadsheet (see below). The button
will change to 
and will
now remove the source, to return to the values contained in the
spreadsheet. If certain values should not appear in the map, choose
as symbol.
If the list does not contain a missing value, a separate control will
appear at the end of the list, where you can set the symbol for missing
values (see below).
The size of the symbols can be set either for every symbol or for all
symbols with the button Set this size for all
symbols. Another option is to link the size of the symbols to a
numeric value within the data (see below). Choose the table and the
column within this table containing the numeric value.
Colors
Introdoction to colors:
The colors can be linked to numeric values within the database. Select
the table and the column where the values should be taken from. Now
click on the button to add colors and the
restrictions linked to the colors as shown below.
Legend
Introduction to 
legend:
With a click on the button, you can open a window
listing all symbols and colors with their attributed values (see below).
In the spreadsheet window, click on the button
underneath the button to open the legend.
Evaluation
There are 3 types of maps available:
Map for WGS84 geography of organisms
For this map type you have to set the table and the column containing
the WGS84 geography, i.e. a content
like POINT(45 … ) for the organism as shown below. Every entry will
be shown in the map with its exact geography.
Map with WGS84 coordinates
For this map type you have to set the table and the column containing
the WGS84 geography, i.e. a content
like POINT(45 … ) for the collection event as shown below. Every entry
will be shown in the map with the symbol placed in the center of its
geography.
Map for objects aggregated according to TK25 quadrants
Filter table /
Column: For this map type all objects within a TK25 quadrant will be aggregated to one
value. For the filter according to which the aggreagation is performed,
you have to select the table and the column containing the combination
of the TK25 identifier and the quadrant (see below).
Gazetteer for
retrieval of TK25 coordinates. The coordinates for the symbols
will be obtained from a gazetteer module. Please select the source as
shown in the example below.
Sequence of the
symbols as shown in the map: The sequence of the symbols resp.
the states linked to these symbols can be set here. Use the
button to add an entry at the end of the list and
the button to clear the whole list. To remove a
single entry from the list, just click the entry you want to remove.
With the option 
Keep
last valid symbol if later data are missing you can keep the last
valid symbol if in the later evaluated data the correspondig values are
missing.
Map
To display your data in a predefined map you can set this map with a
click on the 
button as shown below.
With the option Show details in map the tooltip
in the map will display the details of the data as selected in the
spreadsheet (see below). The widths in the tooltip roughly corresponds
to those set in the spreadsheet. Tutorial:
Maps for organism geography, WGS84 coordinates of the collection event and TK25
Tutorial:
After the parameters for the map are set you can choose among 3 types of
maps:
Map with WGS84 geography of the organisms
This map will show the geography of the organisms.
Map with WGS84 coordinates of the collection event
This map will show all entries with a WGS84
geography.
Map for objects aggregated according to TK25 quadrants
This map will aggregate all entries according to the TK25 quadrants as
shown below.
To select the data that should be edited either use the frame (as
described in GIS: Save samples and GIS:
Settings ) or select resp. deselect single data
with the mouse. Click OK to close the map and return to the spreadsheet
containing only the data selected in the map for further editing. For
the TK25 map the filter will be set for the TK25/Quadrant column while for the
WGS84 map the filter will be set for the
column IdentificationUnitID
corresponding to organisms shown in the map. The column
IdentificationUnitID will be shown in the spreadsheet if you use the
later filter. Short tutorial:
As only one symbol and color can be shown for every quadrant, a certain
routine is used for the determination.
Color: For the color sortable
values must be provided, e.g. the year or a period. The sorting will be
according to the values were the highest value (e.g. the last year or
period as determined by the user, see above) is preferred.
Symbol: For the symbol the sorting
is determined by the user (see above).
The default routine for the determination:
- Reduce the values for the quadrant to the first digit e.g. 2413 will
be reduced to 2
- Test every data row in the table that corresponds to the filter value
(e.g. TK25 + Quadrant as determined by the user, see above).
- The geography can not be determined - ignore this row. (The
geography is determided via a gazetteer, see above)
- The value for the color is missing - ignore this row.
- The value for the color found in the data row is higher than the
value found so far
- Use this row to determine the color
- The value for the color in the data row is higher than the
color value associated with the symbol found so far
- Use this row to determine the symbol
- The row contains NO value for the symbol and the option
“Keep last valid symbol if later data
are missing” is NOT selected
- Use the symbol for missing values (determined by the user,
see above)
- The value for the color in the data row is equal to the color
value associated with the symbol found so far
- The value for the symbol in the row is above the value found so
far
- Use this row to determine the symbol
- No value for a symbol is found
- Use the symbol for missing values (determined by the user, see
above)
Table editors : Provide
single table based access to the data of the query results in the
main form
Spreadsheets :
Provide predefined tabular access including the possibility to query
and filter data and can be used as starting form
certain columns that are linked to lookup
tables show the translated content instead of the IDs. With the
[ ID ]
button you can change back to the original, not translated content of
the table. The tables below are examples for those that are included for
direct access via a table editor:
Set timeout ... from the menu to
increase the default timeout from 5 seconds to a higher value, e.g. for
greater amounts of data. 
button the width is set to the
content. After the column width is set, this will be indicated with a
yellow background 
. Click again on the
