Diversity Collection
Menu
Connection
Create database: Create a new database on the server. You will need system administrator permissions to create a database.
Database: Select one of the databases available on the server. Only databases for which the user has access permissions will be listed.
Reconnect to database: Reconnect to the current database, e.g., if certain settings are to be made after the reconnection.
Module connections: Edit the connections to the other modules within the DiversityWorkbench.
Timeout for web response: Set the timeout duration for web queries, e.g., when downloading images from the web.- Timeout for queries: Set the timeout duration for database queries.
- Timeout for connection: Set the timeout duration for connection to a database.
- Timeout for start: Set the timeout duration for queries during the start of the application.
Transfer previous settings: Transfer the settings for the IP address and port of the server, name of the database, login, etc., of a previous version of the client to the current version.
Current acivity on server: List the processes on the database server.
Ask on exit: The application should confirm the exit if the main window is closed.
Quit: Quit the application and stop all processes started by the application.
Grid 
Specimens: Switch to grid mode to edit the specimen dataset in list view.
Images: Switch to grid mode to edit the specimen images dataset in list view.
Organisms: Switch to grid mode to edit the organism dataset in list view.
Parts: Switch to grid mode to edit the specimen parts dataset in list view.
IPM: Integrated pest management.
Collection events: Switch to grid mode to edit the dataset of the CollectionEvents in list view.
Event series: Switch to grid mode to edit the dataset of the CollectionEventSeries in list view.
Table editor: Edit data as selected in the query data directly in the data tables.
- Event series table …: Edit data of the collection event series table.
- Event table …: Edit data of the collection event table.
Event method table …: Edit data of the methods used during a collection event.
Event parameter table …: Edit the values of the parameters for the methods used in a collection event.
Localisation table …: Edit data of the collection event localisation table.
Site table …: Edit data of the collection site table.- Specimen table …: Edit data of the specimen table.
Collector table …: Edit data of the collector table.
Relation table …: Edit data of the specimen relation table.- Image table …: Edit data of the specimen image table.
- Organism table …: Edit data of the organism table.
Identification table …: Edit data of the identification table.
Analysis table …: Edit data of the organism analysis table.- Analysis method table …: Edit data of the organism analysis method table.
- Analysis parameter table …: Edit data of the organism analysis parameter table.
Geo analysis table …: Edit data in the geo analysis table.- Part table …: Edit data of the specimen part table.
Part description …: Edit data of the specimen part description table.
Organism in part …: Edit data of the organism in part description table.
Processing table …: Edit data of the specimen processing table.- Processing method table …: Edit data of the processing method table.
- Processing parameter table …: Edit data of the processing parameter table.
Reference table …: Edit data of the reference table.
Transaction table …: Edit data of the transaction table.
Specimen transaction …: Edit data of the collection specimen transaction table.
Annotation table: Edit data of the annotation table.
- Event annotations …: Edit collection event annotations.
- Specimen annotations …: Edit collection specimen annotations
- Organism annotations …: Edit organism annotations.
- Part annotations …: Edit specimen part annotations.
Identifier table: Edit data of the identifier table.
- Event identifier …: Edit collection event identifier.
- Specimen identifier …: Edit collection specimen identifier.
- Organism identifier …: Edit organism identifier.
- Part identifier …: Edit specimen part identifier.
- Set timeout …: Set the timeout for database queries.
Spreadsheets: Edit data in configurable tables.
- Event sheet …: Edit event and dependent data with one line per event.
TK25 sheet …: Edit organism and dependent data in relation to TK25 information and create distribution maps.- Organism sheet …: Edit organism and related data with one line per organism.
Mineral sheet …: Edit mineral and related data with one line per mineral.- Part sheet …: Edit part and related data with one line per part.
Collector sheet …: Edit collectors name with one line per collector.- Image sheet …: Edit image and related data with one line per image.
- Analysis sheet …: Edit analysis and dependent data with one line per analysis.
Query
- Show query: Show or hide the query list.
- Predefined queries: All predefined queries will be listed.
Scan mode: Change to scan mode to open the data set of a specimen by scanning the barcode.
Scan mode collection: Change to the collection scan mode to list all specimens within a collection by scanning the barcode that identifies that collection.
Data
Import
Import wizard: Import data from tab-separated text files.
- Import Series …: Import event series from tab-separated text files.
- Import Events …: Import events from tab-separated text files.
- Import Specimen …: Import specimen data from tab-separated text files.
Import Observations …: Import observation data from tab-separated text files.- Import Analysis …: Import analysis definitions from tab-separated text files.
Import Collections …: Import collections from tab-separated text files.- Import Methods …: Import method definitions from tab-separated text files.
- Import Processings …: Import processing definitios from tab-separated text files.
- Import Transactions …: Import transactions from tab-separated text files.
Import Task …: Import general tasks from tab-separated text files.
Import Collectiontask …: Import collection-related tasks from tab-separated text files.
Export
Wizard: Export data via a wizard.
- Event series …: Export event series.
- Events …: Export collection events.
- Specimen …: Export specimen.
- Organisms …: Export organisms.
- Parts …: Export specimen parts.
- Transactions …: Export transactions of specimen parts.
- XML …: Export data as an XML file.
- Export list …: Export a tab-separated file with the data of the specimen.
CSV (bcp) …: Export data of the entire database as csv files.
Replication: Synchronise the content of 2 databases.
Add publisher …: Add a replication publisher for the replication.- Replication publisher …: Database and server publishing data for replication.
Download …: Download data from the data provider in your local database.
Merge …: Merge contents between your local database and the replication provider.
Upload …: Upload data from your local database to the replication provider.
Remove …: Remove the replication provider.
Clean database …: Clean your local database.
Archive: Archives of projects.
- Administrate archives …: Administrate the projects that should be included in a schedule-based archiving.
Create archive …: Create and archive of project data.- Reset database …: Reset the database, i.e. remove all user data.
Restore archive …: Restore project data from an archive.
Create schema …: Generate schema files describing the database tables for the project.
Cache DB: Export data of selected projects into a cache database.
Backup database: Create a backup of the entire database.
Transfer: Transfer data sets.
- to collection …: Transfer all parts of the selected specimen into a collection.
to project …: Transfer the selected specimen into an additional project.- to transaction …: Transfer the selected specimen into an additional transaction.
- to event series…: Transfer the data selected in the query results into a CollectionEventSeries.
- All identifiers: List all identifiers in the selected dataset.
- All annotations: Edit all annotations in the selected dataset.
Remove specimen: Remove the selected specimen from the database.- Remove from project: Remove the selected specimen from an additional project.
Restore from log: Restore data that had been deleted from the log tables.
Save data set: Save current data set.
Scan modules…: Scan connected modules for references to the selected agent.- Collection events…: Get access to the collection event data independent of the specimen.
Administration
- Analysis: Administration of the analysis methods used for the specimens.
Change password: Changing the password of a user (only available for SQL-Server accounts).- Collections: Administration used for the collections.
Collection types: Administration of collection types.
Collection manager …: Administration of collection manager.
- Collection tasks: Administration of collection tasks.
- IPM …: Integrated pest management.
Prometheus …: Administration of prometheus sources.
Exhibitions …: Administration of exhibitions
- Tasks: Administration of tasks.
- Task types …: Administration of task types.
- Customise display: Customising the display of the window, e.g., the material categories and taxonomy groups that should be visible when creating a new entry.
- Database: Administration of the database.
Description …: Administration of the descriptions and messages within the application.
Database tools …: Tools for the administration of the objects in the database - for experts only!.
Documentation …: Documentation of the structure of the database.
Logins …: Administration of the logins of the server and their permissions in the databases.
Maintenance …: Maintenance of database entries, especially if connected to other modules.
Queries …: Creating and editing predefined queries.
Rename database …: Rename the current database.- Set published address …: Setting the address published for links by other modules.
Transfer log …: Transfer logging data into a separate database.
Enumerations …: Administration numeration tables.
- External datasources …: Administration of the external data sources of data imported into DiversityCollection.
- External identifier …: Administration of the external identifier.
- Kiosk mode …: Set the client into the Kiosk mode.
Linked server …: Administration of the linked server- Material categories …: Administration of the material categories.
- Methods …: Administration of the methods used for CollectionEvents, Analysis and Processing.
- Processing …: Administration of the processing procedures applied in the collection.
- Projects …: Administration of the projects.
Resources directory …: Setting the directory for the resources- Retrieval type …: Administration of the retrieval types.
- Site properties …: Administration of the properties of collection sites.
Stable identifier …: Administration of the stable identier.- Taxonomic groups …: Administration of the taxonomic groups.
Transaction management: Management of transactions, managers, loans etc.
- Transactions …: Administration of the transactions e.g. loans, exchange etc.
Expired loans …: Administration of expired loans. This menu entry will appear when expired loans are in collections where the current user is a curator.
Loan requests …: Administration of loan requests for the collections for which a user is a collection manager. This menu entry will appear when loan requests are for the managed collections where the current user is a collection manager.
My requests …: Administration of the loan requests of a user. This menu entry will appear when a user places requests for specimens.
Loan requesters …: User having the right to place requests for specimen of a collection.- Collection managers …: Administration of the users who manage collections and are, e.g., responsible for the administration of the transactions.
Collection users …: Administration of user access to data within collections.- Transfer to transaction …: Transfers data into a transaction.
Withhold data …: Edit the withholding reasons for the selected data.
Help
Manual: Opens the online manual.
Feedback: Opens a window for sending feedback.
Feedback history …: Opens a window for browsing former feedback.
Edit feedback …: Opens a window for editing feedback sent to the administrator (for admins only).
Statistics: Overview of changes within the projects and edited specimen.- Info …: Show the program version and related information.
Websites: Websites related to DiversityCollection.
- Download applications …: Download DiversityCollection from the website of the DiveristyWorkbench project.
- Information model …: Inspect the information model on the website of the DiveristyWorkbench project.
Diversity mobile …: Website of DiversityMobile, the mobile application for collecting data stored in DiversityCollection.
GitHub: Resouces on GitHub.
ErrorLog: Open the errorlog of the appliaction.
Update 
Update database: Update the database to the current version.
Update client: Download the current version of the client.- Quit: Quit the application and stop all processes started by the application.
Shortcuts
Some of the menus are accessible via shortcuts, e.g.:
- ALT + D = Data
- ALT + D + S = Save