Reference Manager

If you store your reference related data in commercial software like Reference Manager, you can export your data using the export functionality provided by this software. The description below referes to an older verion of Reference Manager, but should be available in a similar form in current versions as well.

To export data from Reference Manager use the RIS-Format as shown below.

To import these data in DiversityReferences you first have to convert the exported data to UNICODE. To do this you may use Microsoft Word as described below.

Conversion to Unicode with MS-Word

In MS-Word set check the confirm conversion option as shown below.

When MS-Word opens the file exported by Reference Manager choose coded text as shown below.

In the next menu choose MS-DOS as the coding used by Reference Manager

Then save the file as Unicode (UTF-8)

This file is than ready for import into DiversityReferences.

Overview for the RIS-Format Tag in Reference Manager export files and mapping to DiversityReferences.


Tag	Description	Table	Column
A1	Author Primary. Each author must be on a	ReferenceRelator	Name
A2	Author Secondary. Each author must be on a separate line,	ReferenceRelator	Name
A3	Author Series. Each author must be on a separate line, preceded by this tag. Each reference can unlimited author fields. The author name must be in the correct syntax (refer to A1 and AU fields). Each author name can be up to 255 characters long.	ReferenceRelator	Name
AB	alphanumeric characters; there is no practical length limit to this field. Reference Manager User’s Guide 361	ReferencePrivateNotes	Content
AD	Address. This is a free text field and contain alphanumeric characters; there is no practical length limit to this field.	ReferenceRelator	Address
AU	separate line, preceded by this tag. Each reference can contain unlimited author fields, and can contain up to 255 characters for each field. separate line, preceded by this tag. Each reference can contain unlimited author fields, and can contain up to 255 characters for each field.	ReferenceRelator	Name
AV	Availability. This field can contain alphanumeric characters. There is no practical length limit to this field.	ReferenceAvailability	FilingCode
BT	for all reference types except for Whole Book and Unpublished Work references. This field can contain alphanumeric characters; there is no	ReferenceTitle	Title
CP	length limit to this field.	ReferenceTitle	PublPlace
CT	Unpublished Work references. This	ReferenceTitle	Title
CY	City of publication; this is an alphanumeric field; there is no practical length limit to this field.	ReferenceTitle	PublPlace
ED	preceded by this tag. Each reference can contain unlimited author fields. The author name must be in the correct syntax (refer to A1 and AU fields). This author name can be up to 255 characters long.	ReferenceRelator	Name
EP	Ending page number, as above.	ReferenceTitle	Pages
ER	End of reference. Must be the last tag in a reference.	< end tag >
ID	Reference ID. (Note that any information in this field is not imported.)	ReferenceTitle	ImportedID
IS	Issue. This is an alphanumeric field, there is no practical	ReferenceTitle	Issue
J1	Periodical name: user abbreviation 1. This is an alphanumeric field of up to 255 characters.	ReferencePeriodicalSyn	Synonym
J2	Periodical name: user abbreviation 2. This is an alphanumeric field of up to 255 characters.	ReferencePeriodicalSyn	Synonym
JA	periodical in which the article was (or is to be, in the case of in-press references) published. This is an alphanumeric field of up to 255 characters. If possible, periodical names should be abbreviated in the Index Medicus style, with periods after the periodical in which the article was (or is to be, in the case of in-press references) published. This is an alphanumeric field of up to 255 characters. If possible, periodical names should be abbreviated in the Index Medicus style, with periods after the	ReferenceTitle	Abbreviation
JF	Periodical name: full format. This is an alphanumeric field of up to 255 characters.	ReferencePeriodical	FullName
JO	Periodical name: standard abbreviation. This is the 362 Appendix C—RIS Format Specifications	ReferencePeriodical	Abbreviation
KW	Keywords. Each keyword or phrase must be on its own line, preceded by this tag. A keyword can consist of multiple words (phrases) and can be up to 255 characters long. There can unlimited keywords in a reference.	ReferenceDescriptor	Content
L1	Link to PDF. There is no practical length limit to this field. URL addresses can be entered individually, one per tag or multiple addresses can be entered on one line using a semi-colon as a separator.	ReferenceTitle	LinkToPDF
L2	Link to Full-text. There is no practical length limit to this field. URL addresses can be entered Reference Manager User’s Guide 365 individually, one per tag or multiple addresses can be entered on one line using a semi-colon as a separator.	ReferenceTitle	LinkToFullText
L3	Related Records. There is no practical length limit to this field.	ReferenceTitle	RelatedLinks
L4	Images. There is no practical length limit to this field.	ReferenceTitle	LinkToImages
M1	Miscellaneous 1. This field can contain alphanumeric characters.There is no practical length limit to this field.	ReferenceTitle	Miscellaneous1
M2	Miscellaneous 2. This field can contain alphanumeric characters.There is no practical length limit to this field.	ReferenceTitle	Miscellaneous2
M3	Miscellaneous 3. This field can contain alphanumeric characters. There is no practical length limit to this field.	ReferenceTitle	Miscellaneous3
N1	Notes. These are free text fields and can contain	ReferencePrivateNotes	Content
N2	Abstract. This is a free text field and can contain alphanumeric characters; there is no practical length limit to this field.	ReferenceNote	Content
PB	Publisher; this is an alphanumeric field; there is no practical length limit to this field.	ReferenceTitle	Publisher
PY	following format:	ReferenceTitle	DateYear
RP	Reprint status. This optional field can contain one of three status notes. Each must be in uppercase, and the date after “ON REQUEST” must be in USA format, in parentheses: (MM/DD/YY). If this field is blank in your downloaded text file, the Import functi	ReferenceAvailability	ReprintStatus
SN	ISSN/ISBN. This field can contain alphanumeric characters. There is no practical length limit to this field.	ReferenceTitle	ISSN_ISBN
SP	Start page number; an alphanumeric string, there is	ReferenceTitle	Pages
T1	Title Primary. Note that the BT tag maps to	ReferenceTitle	Title
T2	Title Secondary. Note that the BT tag maps to this field	ReferenceTitle	SourceTitle
T3	Title Series. This field can contain alphanumeric characters; there is no practical length limit to this field.	ReferenceTitle	SeriesTitle
TI	This field only for Whole Book and	ReferenceTitle	Title
TY	Type of reference. This must contain one of the field names as defined in the following section, “Reference Type field names.”	ReferenceTitle	RefType
U1	User definable 1. This is an alphanumeric field; there is no practical length limit to this field.	ReferenceTitle	UserDef1
U2	User definable 2. This is an alphanumeric field; there is no practical length limit to this field.	ReferenceTitle	UserDef2
U3	User definable 3. This is an alphanumeric field ; there is no practical length limit to this field.	ReferenceTitle	UserDef3
U4	User definable 4. This is an alphanumeric field, there is no practical length limit to this field.	ReferenceTitle	UserDef4
U5	User definable 5. This is an alphanumeric field; there is no practical length limit to this field.	ReferenceTitle	UserDef5
UR	Web/URL. There is no practical length limit to this field. URL addresses can be entered individually, one per tag or multiple addresses can be entered on one line using a semi-colon as a separator.	ReferenceTitle	WebLinks
VL	Volume number. This is an optional field, there is no practical length limit to this field.	ReferenceTitle	Volume
Y1	Date Primary. This date must be in the	ReferenceTitle	DateYear
Y2	Date Secondary. (Refer to Y1 and PY fields).	ReferenceTitle	DateYear2