Maintenance

Identification Terms

Vernacular terms may be linked to an external source. To synchronize the entries for the terms derived from the module DiversityScientificTerms choose Administration -> Maintenance… from the menu. A window will open as shown below. In the Synchronize databases tab choose the tab Identification terms. There are two ways to synchronize scientific terms. You may either Synchronize terms based on the link via an URI for entries where the link to a scientific terms database is already established or you may Synchronize terms missing a connection where no link is established and you can query for identical terms in one of the databases.

The terms are stored in the field VernacularTerm in the table Identification. Select a database containing scientific terms, a project and the group which should be synchronized. Finally you have to decide which part should be synchronized, either the term or the hierarchy where the hierarchy is available in two variants (upwards or downwards). Start the query with a click on the Check for differences button.

 

The form will list all differences found. The other buttons will either select all or no entry .

To update the database click on the Start update button. If you wish to have a more detailed look on your data, you need to check the Include accession number checkbox before starting the query. A button Close form and check dataset in database will appear which will take you back to a single data set in the database.

 

Synchronize terms missing a connection

Select a database containing scientific terms from the list and a terminology within this database, a project in the collection database and a group to search for identical terms. For the hierarchy you can choose between the hierarchy from the term upwards to superior terms resp. the hierarchy from the top term to the selected term. Start the query with a click on the Check for identical terms button.

In the result list only terms with a single match will be checked (column OK).

If several similar terms were found, these lines will be marked with a blue background. To select one of the similar terms click on the Select valid term button. A window will open as shown below listing all similar terms found. Select one term and click OK to use it.